Zoho PayrollU.S. multi-state, statutory-clean for solar.
W-2 installers in California. 1099-NEC subcontractors in Texas. Prevailing-wage crew on a Davis-Bacon school project in New Jersey. One payroll system that handles all three, with clean ACA reporting, 401(k) deductions and garnishments. And when Zoho Payroll doesn't yet cover your state, we tell you straight and wire a Gusto/Rippling fallback.
From new-hire CTC to year-end 1099, already mapped.
Each stage below is pre-configured in Zoho Payroll. Federal, state and local tax tables are kept current, we just wire it to your business.
Comp package built. Tax setup done. Ready to pay.
Each new hire imports from Zoho People with role, base rate, OT class (FLSA exempt/non-exempt), state, locality, federal W-4 elections, state W-4 (e.g., DE 4 for CA, IT-2104 for NY), and direct deposit. SUTA + FUTA accounts are mapped to the right state employer ID before the first pay run.
Hours imported. Taxes withheld. Direct deposit fires.
Hours flow from Zoho People time tracking (or your existing system) into the pay run. Federal income tax, Social Security, Medicare, state income tax, and any local tax (NYC, Philadelphia, San Francisco gross receipts) auto-withhold. Pay stub delivered to the mobile app the morning of payday.
Crew worked across three states this month? No problem.
For traveling commercial install crews, reciprocity agreements and dual-state withholding rules get applied per state pair. Resident state credit logic runs automatically. SUI gets paid to the right state (usually the state of primary work). We honestly tell you up front which states Zoho Payroll covers in 2026 vs. where we fall back to Gusto/Rippling.
Pre-tax + post-tax deductions, exactly right.
401(k) (traditional + Roth), HSA, FSA, dental, vision, supplemental life, AFLAC, garnishments, child support, each set up with the correct pre-tax vs. post-tax treatment. Native integration with Guideline and Vestwell pulls each employee's elected deferral % automatically. Employer match calculated and accrued.
Year-end without the agony.
W-2s generated for all W-2 employees with state-specific boxes filled. 1099-NEC bulk filing for every subcontractor you paid $600+ during the year (very common in solar, independent sales reps, freelance designers, day-labor crews). Both forms e-filed federally and to states that require it. Employee/contractor copies delivered electronically.
ACA reporting. Done before January 31.
If you cross 50 FTEs (ALE status), you must file Form 1095-C for every full-time employee and 1094-C with the IRS. Zoho Payroll generates these from hours-of-service data carried over from Zoho People. Offer-of-coverage codes, affordability safe-harbor codes, and employee-share-of-premium all populated. E-filed to IRS, mailed/e-delivered to employees.
Flat base + per-employee. That's it.
Zoho Payroll publishes one transparent fee. Be aware: as of early 2026 Zoho Payroll's full state-tax-filing coverage is rolling out, currently live in ~25 states. ETG tells you straight before you sign whether your state is covered, or whether we wire a Gusto/Rippling fallback.
Annual billing available with discount. Check current state coverage with our team before signing.
From single-state W-2 to Davis-Bacon federal jobs.
Three fixed-price packages. Honest scope. No hidden hourly billing once we start.
Solar QuickStart
Replace the spreadsheets. Stop the bleeding in 2 weeks.
- Development75 hrs
- Project management20 hrs
- Training & user manuals15 hrs
- Hypercare (post go-live)30 hrs
- Meetings & reviews10 hrs
- WordPress forms + Meta/Google lead capture
- Zoho CRM · Leads, Accounts, Deals (residential + commercial)
- Zoho Books · COA, invoices, payments, tax
- 2 Analytics dashboards
- Recorded training videos + user manuals
- 15-day hypercare after go-live
Solar LaunchPro
Full sales + ops + service engine for a 10-crew business.
- Development230 hrs
- Project management40 hrs
- Online training sessions10 hrs
- Hypercare (post go-live)50 hrs
- Meetings & reviews20 hrs
- 20-stage Residential Deal Blueprint
- Quotation workflow + Zoho Sign e-signature
- Zoho Inventory + QR dispatch + serial tracking
- Zoho FSM · site visits, install work orders
- AMC engine + Zoho Desk (basic SLA)
- WhatsApp Business API + Zoho Social
- WordPress site build (5–10 pages)
- 4 Analytics dashboards
- 2 online training sessions (10 hours)
- 30-day hypercare
Solar Enterprise Suite
For EPCs, commercial/industrial & multi-office distributors.
- Development550 hrs
- Project management70 hrs
- Online training20 hrs
- Hypercare (post go-live)70 hrs
- Meetings & reviews40 hrs
- 21-stage C&I Blueprint (>100kW)
- Native iOS + Android field app (your brand)
- Zoho People + Payroll + Expense (HR full stack)
- 8+ Analytics dashboards (executive + ops)
- Data migration from legacy systems
- Custom REST API development
- 3 online training sessions
- 60-day hypercare + 3-month AMC (100 hrs support · not development)
Six things every solar payroll needs, pre-configured.
50-state filing (where Zoho covers)
Federal Form 941/940, state withholding and unemployment filings handled in the ~25 states Zoho Payroll currently supports. For other states, our Gusto/Rippling fallback runs under the same employee record, you don't manage two tools.
Federal + state + local withholding
Federal income tax, FICA, FUTA, state income tax, SUTA, local (NYC, Philadelphia, San Francisco, Denver, etc.), all auto-calculated against current 2026 tax tables.
ACA Form 1095-C
Auto-generated from hours-of-service for ALEs (50+ FTE). Offer codes, safe-harbor codes, premium share, populated. IRS e-file + employee delivery before January 31.
1099-NEC bulk filing
Solar pays a lot of 1099s, independent sales reps, freelance designers, day-labor crews. Track payments throughout the year, e-file all 1099-NECs federally and to required states in one batch.
Prevailing wage tracking
For federal-funded solar projects (Davis-Bacon) and state-funded jobs with state prevailing wage rules (CA Labor Code §1771, IL, NJ): track by trade classification, apportion fringes, and auto-produce WH-347 certified payroll reports.
401(k), garnishments, HSA
Native Guideline and Vestwell integration for 401(k) (traditional + Roth). Child-support and IRS-levy garnishments with priority math. HSA, FSA, dental, vision, supplemental life, all in one pay run.
We're honest about state coverage. Most aren't.
State coverage transparency
We tell you up-front: "Zoho Payroll files in your state, green," or "It doesn't yet, here's our Gusto/Rippling fallback." No surprises post-signing.
Native handoff from Zoho People
Hours, PTO, comp changes, new hires flow without Zapier glue. One employee record across HR + Payroll.
Job-cost integration
Payroll cost flows by job code into Zoho Books, you see real labor cost per kW installed, per project, per crew.
Migration from ADP / Gusto / Paychex
YTD wages, deductions, employer-match-to-date, all migrated mid-year if needed. We've moved 150+ U.S. solar companies.
Davis-Bacon expertise
Certified payroll for federal solar projects, school district installs, municipal carports. We've shipped WH-347 automation 30+ times.
U.S. timezone support
Glendale, CA team in PT. We don't email you back at 2am IST when payroll fails on Friday.
What solar finance teams actually ask us.
Which states does Zoho Payroll currently cover?
How do you handle multi-state crews?
Can you migrate us off ADP / Gusto / Paychex?
Prevailing wage for federal solar projects, really?
Crew payroll vs. office payroll, same system?
What about workers' comp and SUTA rate changes?
See your solar pipeline on Zoho, in 30 minutes.
Walk through your current sales-to-PTO flow with one of our solar implementation leads. You will leave the call with a fixed-price quote in USD and a defined go-live date.