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Property management · Zoho Billing partner in the USA · Los Angeles

Zoho Billing for property management: rent invoiced on the 1st, chased on schedule

One recurring plan per unit, extra charges on the same invoice, and reminders that follow the rules in your lease.

Elite Tech Global is a certified Zoho Advanced Partner led from Glendale, in the Los Angeles area. For US property managers who bill tenants themselves, we build Zoho Billing so each lease becomes a subscription, move-ins are prorated to the day, autopay runs through the gateway you pick, and every payment lands in Zoho Books against the right owner.

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01Its place in the workflow

Where does Zoho Billing sit in a property manager’s week?

Right between the signed lease and the owner’s monthly statement. Leasing hands it a tenant, a unit and a start date; maintenance hands it the occasional chargeable repair; Billing turns all of that into invoices and payments, then passes the money trail to Zoho Books. If a property management suite already runs your rent ledger and you’re happy with it, keep it: this build is for managers who invoice tenants from their own systems.

Hands data in

  • Zoho SignThe countersigned lease starts the subscription with rent, deposit note and term dates.
  • Tenant portal in Zoho CreatorApproved applications arrive with the move-in date and any pet or parking add-ons.
  • Work orders in Zoho DeskA repair marked tenant-caused becomes a one-time charge, once a manager approves it.

Zoho Billing

Rent plans, add-ons, proration, invoices, reminders, autopay and receipts

Hands data off

  • Zoho BooksInvoices, payments and credit notes post to the ledger, split by property and owner.
  • Owner portalEach owner opens their statement and the payment history for their own doors only.
  • Zoho CRMLeasing staff see whether a tenant is current before offering a renewal.
The full property management workflow →

02Development flow

How we build Zoho Billing for rent, in seven steps

We start from your rent roll and your lease template, not from Zoho’s demo data. Each step below ends with something you check and sign off before the next one begins. Scroll through and the rent run card picks up the piece each step sets up.

Rent run · the 1st

SampleLive

  • Charge list, billing rules
  • Plans, add-ons, usage lines
  • Proration, reminders, late fees
  • Gateway and Books sync
  • Test month reconciled
  • Role checklists done
  • Next bill date: the 1st

  1. Step 1 of 7

    Discovery: rent roll and lease terms

    We read a current rent roll, two or three real leases and last month’s deposit report. Out of that come the charge types, due dates, grace periods, payment methods and how each owner wants their statement laid out.

    You sign off: the charge list and the billing rules in the BRD

  2. Step 2 of 7

    Data model: tenants, units, plans

    Tenants become customers with Property, Unit, Owner, Lease start and Lease end fields. Each unit gets a rent plan named like “Rent · Maple Court · 2A”. Pet fees, parking and storage become add-ons; water and other submetered utilities become usage lines; application and key fees stay one-time items.

    You sign off: plan names, the invoice layout and the remit-to block

  3. Step 3 of 7

    Automations: proration, reminders, late fees

    Move-ins and move-outs prorate by the day. Reminders go out before the due date and again after it. When the grace period ends, a custom function adds the late charge you specified, or skips it for a unit you’ve flagged. Failed autopay goes into dunning with retries on your schedule.

    You sign off: reminder wording and every fee rule, after your attorney has seen them

  4. Step 4 of 7

    Integrations with the sibling apps

    We connect a gateway for cards and ACH, sync Billing to Zoho Books, and wire the signed lease, the tenant portal and approved Desk chargebacks into Billing. Owner and property travel with every transaction so the books can be read owner by owner.

    You sign off: a field map showing what moves between which apps

    Zoho BooksTenant portalDesk work orders

  5. Step 5 of 7

    Test with sample records

    On a test building we run a full month: a mid-month move-in, a pet added on the 9th, a water reading, a bounced ACH payment, a late payer past the grace period and a move-out with a final prorated bill. Then we reconcile the owner statement against Zoho Books line by line.

    You sign off: the test month, invoice by invoice

  6. Step 6 of 7

    Train the people who use it

    Leasing coordinators learn to start a subscription from a new lease. The bookkeeper practises payments, credit notes and refunds. Property managers learn the overdue view and how to waive a fee with a reason. Owner relations staff learn to send and explain statements.

    You sign off: each role completes its own checklist

  7. Step 7 of 7

    Go-live on a billing boundary, then support

    Leases load with the next bill date set to the coming 1st, and tenants enrol in autopay through the hosted payment page the week before. We watch the first run with your team, fix what comes up, and stay on for rent increases, new buildings and staff changes.

    You sign off: the first live rent run

03Five billing jobs

What changes in a month of rent once Billing runs it?

Mostly the hours between the 1st and the 10th. Pick a job to compare how it usually goes in a spreadsheet-and-email office with how it runs after the build.

Raising rent on the 1st

With Zoho Billing

Every active lease renews its invoice overnight. Autopay tenants are charged on the due date, everyone else gets an email with a pay link.

Today

Someone copies last month’s invoices, edits the amounts that changed and sends them one at a time.

A move-in on the 12th

With Zoho Billing

The subscription starts on the lease date and the first invoice covers only the days left in the month, worked out by the day.

Today

The daily rate gets figured on a calculator, and two people may get two different answers.

Pets, parking and water

With Zoho Billing

Add-ons sit on the unit’s subscription and the meter reading arrives as usage, so one invoice carries rent and extras together.

Today

Extra charges go on separate invoices, or get forgotten until a tenant moves out.

Rent that comes in late

With Zoho Billing

Polite reminders follow a fixed schedule, the late charge follows your written rule, and a waiver needs a reason that stays on record.

Today

Follow-up depends on who remembers, and fees get applied unevenly from one tenant to the next.

The owner’s monthly statement

With Zoho Billing

Billing supplies clean collections; the statement itself is built in Zoho Books from payments, management fees and repair bills tagged to that owner.

Today

Collections, fees and repair costs are pulled from three places into a spreadsheet each month.

04The build, item by item

What we configure in Zoho Billing for a rental portfolio

Three groups of settings, all named after your properties and units so staff never hunt for a generic plan code. Below them, the screen each role opens on an ordinary weekday.

Catalog

  • Rent plan per unit, monthly, with the lease end as the term
  • Add-ons for pets, parking, storage and furnished upgrades
  • Metered lines for submetered water, gas or trash
  • One-time items: application, key, lockout, approved repairs
  • Commercial extras such as estimated CAM, billed as their own line

Rules

  • Day-based proration for move-in, move-out and transfers
  • Reminder emails before and after the due date
  • Late charge added by a custom function after your grace period
  • Dunning retries for failed card and ACH autopay
  • Renewal alert ahead of each lease end

Connections

  • Gateway for cards and ACH, plus the hosted payment page
  • Customer portal where tenants see invoices and update autopay
  • Two-way sync with Zoho Books, owner and property on each record
  • Lease start from Zoho Sign, chargebacks from Zoho Desk
  • Roles and permissions so each owner sees only their doors

What each role sees day to day

  • Leasing coordinatorA queue of signed leases waiting to become subscriptions, with move-in dates and add-ons already filled in.
  • BookkeeperToday’s payments by gateway, anything unmatched, and the sync status with Zoho Books.
  • Property managerOverdue invoices for their buildings only, sorted by days late, with the reminder history on each.
  • Owner relationsMonth-end statements ready to send, one per owner, with collections tied out to the ledger.

05Licence, in US dollars

Which Zoho Billing plan does rent billing need, and what does it cost?

Premium, because recurring rent, proration and dunning live there. It costs $79 a month billed yearly or $100 billed monthly, per organization, with 10 users included. Standard at $39 yearly ($50 monthly) only handles one-time invoices. Both stop at $1M billed a year, which a mid-size portfolio can pass, so check your rent roll below.

Fits recurring rent

Premium

$79a month, billed yearly

$100 billed monthly · 10 users · subscriptions, proration, dunning, hosted payment pages

Standard

$39a month, billed yearly

$50 billed monthly · 3 users · one-time invoices and reminders, customer portal

Enterprise

Quotefrom Zoho

Above $1M billed a year or 100,000 invoices

Rent roll check Sample

Billed a month
$72,000
Billed a year
$864,000
Plan
Premium, $79 a month

Zoho’s US list prices per organization, before tax. Extra users are $7.50 each a month billed yearly ($9 monthly). Zoho Billing is also part of Zoho One, $37 per employee a month billed yearly when every employee is licensed. Your gateway charges its own card and ACH fees. Our build is a fixed price set in a signed BRD that names every property, charge type and owner statement we cover.

06Rent billing questions

Zoho Billing for property managers: common questions

Late fees, deposits, ACH and owner statements come up on nearly every call. Bring a lease and a rent roll and we’ll map them to plans live.

Ask on a rent billing callCheck your plan →

Can Zoho Billing add late fees to overdue rent?

Yes. After the grace period you choose, a custom function adds a late charge to the open invoice, and staff can waive it with a reason that stays on record. The amount, the grace period and any cap come from your lease and your state and city rules, which vary widely. Your attorney decides those; we build exactly what you give us and don’t advise on fee levels.

How does Zoho Billing prorate a mid-month move-in or move-out?

By the day. The first invoice charges only the days from the lease start to the end of the billing period, and a move-out credits or bills the remaining days. If your lease uses a different method, such as a fixed 30-day month, we set the rule to match it during the build.

Can tenants pay rent by ACH or card through Zoho Billing?

Yes. Zoho Billing connects to Stripe, Authorize.Net, Braintree, PayPal, Forte, GoCardless and Verifone, plus Zoho Payments, and ACH runs through Stripe, Forte, Authorize.Net or Zoho Payments. Tenants save a method on a hosted payment page for autopay, or pay each invoice from the email link. Gateway processing fees are separate.

Does Zoho Billing hold security deposits?

No. Deposits are governed by state landlord-tenant law, which can dictate where the money is held, interest, receipts and return deadlines. We can record that a deposit was received and when, and post it to the account your accountant specifies in Zoho Books. Where it sits and how it is returned is for you and your counsel to decide.

Which Zoho Billing plan does a property manager need?

Premium, at $79 a month billed yearly or $100 monthly per organization, because subscriptions, proration and dunning are only on that plan. It includes 10 users and covers up to $1M billed a year. A portfolio billing more than that needs Enterprise, which Zoho quotes.

Can Zoho Billing produce owner statements?

Billing provides the collections side. Payments sync to Zoho Books with the owner and property attached, and we build the monthly owner statement there from rent received, management fees and repair bills. Owners can then open it in a Zoho Creator owner portal or get it as a PDF by email.

07Let’s talk

Tell us what you’re building. We’ll map the fix.

Book a free consultation with Elite Tech Global. We review your Zoho, AWS, Shopify or WordPress setup, show where AI / SI agents can save time, and agree the next step. If we work together, every requirement and a fixed price go into a signed BRD before the build starts.

Real people, one team. Led by co-founders Ikramul Karim and Khris Kakosimidi, and a 40+ member team across Zoho, AWS and AI.

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