One person can run it free, for good
The free plan covers one user with a booking page, email reminders and two-way calendar sync with Zoho, Google and Microsoft 365 or Outlook.com. No card needed.
Calendly Free: one event typeZoho Bookings partner in the USA · Los Angeles, CA
Zoho Bookings implementation partner for US service businesses
Clients pick a time. Reminders go out on their own. Your calendar stops being a phone job.
We’re certified Zoho Bookings consultants, led from Glendale in the Los Angeles area. We set up online booking for clinics, consultants, salons, sales teams and field crews: services, staff schedules, round robin, reminders, payments and the sync into Zoho CRM. Switching from Calendly or Acuity? We move it over and train your team.
- Round robin from the $6 Basic plan
- SMS and WhatsApp reminders
- Every booking synced to Zoho CRM
Advanced PartnerCertified Zoho Bookings consultants
You’ll talk to our senior team, not a call center.300+ projects · serving US clients since 2025
01Why Zoho Bookings
Why US teams pick Zoho Bookings over Calendly
Zoho Bookings gives a whole team online scheduling for less per seat than Calendly, and it already talks to the rest of Zoho. Round robin is on the $6 Basic plan. Reminders go out by email on every plan, and by SMS and WhatsApp on Premium. Bookings land in Zoho CRM without a connector. These are the six reasons US owners hear from us most.
Round robin on the cheapest paid plan
Basic shares appointments across your staff four ways: load balancing, priority, plain round robin or the default rule. Basic is $6 per user a month billed yearly.
Calendly: round robin starts on Teams, $16Reminders on the channel people read
Email notifications and reminders are on every plan. Premium adds SMS and WhatsApp workflows, so a client gets a text the day before and a nudge an hour out.
Acuity: text reminders from $27Nobody does time zone math
Your booking page converts times and language based on where the visitor is. A client in Chicago sees Central time, your calendar in Los Angeles stays Pacific.
Every booking shows up in Zoho CRM
Customer and appointment details sync to Zoho CRM on both paid plans. Premium can sync to any standard module, like Deals, or a custom module with your own booking form fields.
Get paid when they book
On Premium, clients pay as they book through Stripe, PayPal or Authorize.Net. Fewer no-shows, and less chasing for deposits at the front desk.
On Zoho One? The Premium plan of Zoho Bookings is already included. And Zoho’s AI (now also called SI, super intelligence) can draft your first event types and staff labels during signup. We then tidy them into the services and schedules you actually run, and connect chats from Zoho SalesIQ so a website visitor can book without leaving the chat.
02One booking, start to finish
What happens after a client books in Zoho Bookings?
A lot, and none of it needs your front desk. Here’s one sample appointment at a physical therapy practice, told as the messages it sets off. The client books on Monday, moves it once, and still shows up on Friday. Each message notes where we set it up in Zoho Bookings.
- Booked
- Synced
- Reminded
- Rescheduled
- Showed up
- Rebooked
Jordan · Initial evaluationSample
- Monday
Picks Thu, Oct 22 · 2:30 PM on the clinic’s booking page and fills in the intake questions.
9:12 AM · ClientYou’re booked: Initial evaluation, Thu 2:30 PM with Maya. Add it to your calendar, or use the links to reschedule or cancel.
9:12 AM · EmailSet up in: Notifications · EmailMaya’s Google Calendar blocks the slot. The contact and visit are created in Zoho CRM with the intake answers.
9:12 AM · SyncSet up in: Calendars · Zoho CRM integration- Wednesday
Hi Jordan, a reminder of your evaluation tomorrow at 2:30 PM. Need a different time? Tap here.
2:30 PM · SMSSet up in: Workflows · SMS (Premium)Taps the link and moves it to Fri, Oct 23 · 10:00 AM.
2:41 PM · ClientUpdated: Fri 10:00 AM with Maya. Thursday’s slot is open again for someone else.
2:41 PM · EmailSet up in: Reschedule policy- Friday
See you in an hour. Parking is behind the building, and bring your insurance card.
9:00 AM · WhatsAppSet up in: Workflows · WhatsApp (Premium)Maya marks the visit complete. The CRM record updates, and the appointment report counts one more show.
10:52 AM · StatusSet up in: ReportsThanks for coming in, Jordan. Your follow-up should be in about two weeks. Pick a time that works.
11:15 AM · EmailSet up in: Workflows · Email
03Try it · sample data
Book a slot the way your clients would in Zoho Bookings
This is a sample Zoho Bookings page. Pick a service, a person (or “Any available” to let round robin choose), a day and a time zone, then a slot. Times shift as you change the time zone, taken slots stay greyed out, and your booking takes the slot for the next person.
1. Service
2. With
Times in Pacific. The practice is in Los Angeles.
Your booking
Free consultation · 30 min
Pick a time
- Email confirmation with reschedule and cancel links
- SMS reminder 24 hours before
- WhatsApp reminder 1 hour before
- Contact and visit synced to Zoho CRM
Pick a day and a time to start.
04Zoho Bookings pricing in the US
Zoho Bookings pricing: $0, $6 or $9 a user
Zoho Bookings is priced per user, meaning each staff member who takes appointments. There’s a free plan for one user. Basic is $6 per user a month billed yearly ($8 monthly) and Premium is $9 ($12 monthly). Premium adds SMS and WhatsApp reminders, online payments, routing forms, group and recurring bookings, white labeling and a custom domain. Tell us how many staff take appointments and which reminders you need, and we’ll suggest a plan.
Already pay for Zoho One? Zoho Bookings Premium is included, so there’s nothing extra to buy.
| Zoho Bookings plan | Billed yearly | Billed monthly | Workspaces | Good for |
|---|---|---|---|---|
| Free | $0 | $0 | 1 | One person: consultants, coaches, solo practitioners |
| Basic | $6per user | $8per user | 1 | Sales teams and single-location practices sharing a calendar |
| Premium | $9per user | $12per user | 3, more as add-ons | Clinics, salons and field services that want text reminders, payments and more than one location |
Zoho’s US list prices in USD, per user per month, before tax. Resources such as rooms and equipment, and extra workspaces, are paid add-ons. Building your booking pages, staff hours and reminders with us is its own fixed price, written into a signed BRD.
05License cost calculator
How much would Zoho Bookings cost your team?
Count only the people who take appointments. Front-desk staff who just book on someone’s behalf usually don’t need their own calendar. Add what you pay per user today to see the gap.
Plan
Billing
06Zoho Bookings vs Calendly and the rest
Zoho Bookings vs Calendly, Acuity, Microsoft Bookings and Square
Each of these tools charges in a different way. Calendly and Zoho Bookings charge per seat. Acuity charges per account with a cap on calendars. Microsoft Bookings comes inside Microsoft 365. Square Appointments charges per location and makes its money on card processing. So the right answer depends on how many people take bookings and what else you already pay for.
| Scheduling tool | Free plan | Team plan | Higher plan | How it’s priced |
|---|---|---|---|---|
| Zoho Bookings | Yes1 user | $6Basic, round robin included | $9Premium, SMS + payments | Per user. Included in Zoho One |
| Calendly | Yes1 event type | $16Teams, round robin | From $15KEnterprise, per year | Per seat. Standard is $10 but has no round robin |
| Acuity Scheduling | No7-day trial | $27Standard, up to 6 calendars | $49Premium, up to 36 calendars | Per account, capped by calendars |
| Microsoft Bookings | No | $7in Microsoft 365 Business Basic | $14in Business Standard | Per user, bundled with Microsoft 365 |
| Square Appointments | Yeswith card fees | QuotePlus | QuotePremium | Per location, plus card processing fees |
- Acuity Scheduling$324
- Microsoft Bookings$420
- Zoho Bookings$540
- Calendly$960
Zoho Bookings costs $420 a year less than Calendly Teams for the same five people. Acuity is cheaper for a single small location, until you pass six calendars or need the bookings in a CRM.
Already on Zoho One? Then Zoho Bookings Premium costs you nothing extra, and the real comparison is $0 against whatever you pay for Calendly or Acuity today.
Why we recommend Zoho Bookings to most US teams
- Round robin isn’t a premium feature. It’s on Basic at $6 a user, where Calendly asks for Teams at $16.
- Bookings go straight into Zoho CRM or Bigin, so sales sees every demo and every no-show next to the deal.
- Workspaces fit multi-location businesses. Premium includes three, one per clinic, salon or department, each with its own services and staff.
- Routing forms send each visitor to the right booking page before they pick a time, which matters when you sell several services.
- The cost grows by the person. Acuity jumps from $27 to $49 once you pass six calendars, even if you only add one.
- Payments, SMS, WhatsApp, white labeling and a custom domain all come together on Premium. Nothing to bolt on.
Where another tool can make sense: if your whole company lives in Microsoft 365 and you only need internal-style booking pages, Microsoft Bookings is already paid for. A salon that takes cards at the chair may be happier in Square Appointments, since bookings and the register share one system. And if your clinic needs a signed HIPAA BAA from its scheduling vendor, confirm that with each vendor before you buy. Acuity offers one on Premium. We’ll say all of this on the first call.
List prices in USD per user or per account per month, billed yearly, before promotions and tax. Microsoft 365 prices are the US rates from July 2026. Square Appointments’ paid plans are priced per location; we confirm the current number for your setup. Calendly and Acuity move features between tiers now and then, so we re-check their rates for your number of staff before you switch.
07Switching tools
Moving from Calendly or Acuity to Zoho Bookings, without a double-booked week
A Zoho Bookings migration is mostly rebuilding: event types, staff hours, intake questions and reminder rules. The tricky part is the cutover. Clients already holding a slot in the old tool still need to show up, and links on your website, emails and Google profile all have to point at the new page on the same day. Pick the scheduler you use today to see where its event types and reminders land.
Moving from Calendly? See every Zoho migration →
| In Calendly | In Zoho Bookings |
|---|---|
| Event types | Event types (services) |
| Round robin & collective events | Round robin & collective bookings |
| Availability schedules | Multi-schedules |
| Invitee questions | Booking form fields |
| Routing forms | Routing forms (Premium) |
| Workflows | Email, SMS & custom workflows |
| Salesforce or HubSpot sync | Zoho CRM sync, or keep your CRM |
Moving from Acuity? See every Zoho migration →
| In Acuity | In Zoho Bookings |
|---|---|
| Appointment types | Event types |
| Calendars | Staff users with schedules |
| Locations | Workspaces |
| Intake forms | Booking form fields |
| Classes | Group bookings |
| Text & email reminders | Email, SMS & WhatsApp workflows |
| Stripe, Square or PayPal payments | Stripe, PayPal or Authorize.Net |
| Client list | Zoho CRM contacts, cleaned up |
Moving from Microsoft Bookings? See every Zoho migration →
| In Microsoft Bookings | In Zoho Bookings |
|---|---|
| Booking pages | Workspaces with booking pages |
| Services | Event types |
| Staff | Users with roles |
| Outlook calendars | Two-way Microsoft 365 sync |
| Teams meeting links | Microsoft Teams, Zoom or Zoho Meeting links |
| Custom questions | Booking form fields |
| Email reminders | Email, SMS & WhatsApp workflows |
Moving from Square Appointments? See every Zoho migration →
| In Square Appointments | In Zoho Bookings |
|---|---|
| Services | Event types with prices |
| Staff & hours | Users & schedules |
| Locations | Workspaces |
| Cancellation & no-show policy | Appointment limits & paid booking |
| Customer directory | Zoho CRM or Bigin contacts |
| Resources | Resource bookings (add-on) |
Moving from Phone & paper? See every Zoho migration →
| On phone & paper | In Zoho Bookings |
|---|---|
| The appointment book | Shared calendar by staff |
| “What times do you have?” calls | A booking page on your website |
| Reminder calls the day before | Automatic SMS or WhatsApp |
| Deposits taken over the phone | Payment at booking |
| Client cards | Zoho CRM or Bigin records |
| Sticky-note waitlist | Freed slots open up automatically |
- 1InventoryEvery event type, staff schedule, form and reminder you run today.
- 2RebuildWe set it up in Zoho Bookings and you test-book every service.
- 3CutoverNew links go live on one day; future appointments are carried over.
- 4TrainStaff learn the mobile app and the calendar on their own week.
08Zoho Bookings integrations
What does Zoho Bookings connect to?
Your calendars, your video tool, your payment provider and the Zoho apps that already know your customers. These are the Zoho Bookings integrations we set up most for US teams. For anything else, like intake from Zoho Forms or work orders in Zoho FSM, we use Zoho Flow or custom functions. Hover a tile to see which appointments, payments or client details move.
Zoho Bookings
Zoho CRMContacts and appointments sync to CRM, down to Deals or a custom module.
BiginEvents and customer details land in Bigin for smaller teams.
Zoho SalesIQWebsite visitors book a time right inside the live chat.
Zoho DeskSupport agents schedule a call with a customer from the ticket.
Zoho SitesYour booking page embedded on your own website.
Zoho BooksPaid appointments recorded for invoicing and the ledger.
Zoho FlowNo-code links to Zoho Forms, Zoho FSM and hundreds of other apps.- Google CalendarTwo-way sync, so personal events block booking slots.
- Microsoft 365Two-way sync with Outlook and Microsoft 365 calendars.
- Video meetingsZoom, Google Meet, Microsoft Teams or Zoho Meeting links added to every booking.
StripeCard payments at booking (Premium). Authorize.Net works too.
PayPalClients pay with PayPal when they book (Premium).
09What we build
Four ways we set up Zoho Bookings
Every Zoho Bookings implementation gets its own scope and a fixed price in a signed BRD. Most clinics, studios and service teams we set up look like one of these four. After go-live we stay on for Zoho Bookings support and training, so new staff and new locations get set up the same way.
Quick start
For practices and consultants leaving the phone
- Services, staff and working hours
- Booking page on your website
- Email, SMS or WhatsApp reminders
- Calendar and video meeting sync
Fixed price, agreed in a signed BRD
Sales scheduling
For sales teams booking demos
- Round robin by load or priority
- Routing forms that qualify first
- Zoho CRM sync to Deals
- Booking from SalesIQ chats
Fixed price, agreed in a signed BRD
Multi-location
For clinics, salons and studios with several sites
- A workspace per location
- Payments and deposits at booking
- Group classes and recurring visits
- White label and custom domain
Fixed price, agreed in a signed BRD
Bookings + the rest of Zoho
For field services and growing teams
- Booked visits passed to Zoho FSM
- Zoho Forms intake and Zoho Flow
- AI / SI help for reminder and follow-up copy
- Custom functions and reports
Fixed price, agreed in a signed BRD
10Before you switch
Zoho Bookings questions we hear on almost every call
Straight answers on Zoho Bookings pricing, Calendly migration, reminders and setup. Something missing? Ask on a discovery call. The first one is free.
What is Zoho Bookings?
Zoho Bookings is Zoho’s online appointment scheduling software. Clients pick a time on your booking page, and it handles staff calendars, round robin, reminders by email, SMS and WhatsApp, payments at booking, group and recurring sessions, and the sync into Zoho CRM.
How much does Zoho Bookings cost in the USA?
Zoho Bookings is priced per user. Billed yearly in USD, Basic is $6 per user a month and Premium is $9. Billed monthly, they are $8 and $12. There is a free plan for one user, and Zoho One customers get Premium included. Setting up your services, staff calendars and reminders is a separate fixed price, written into a signed BRD.
Zoho Bookings vs Calendly: which is better for a US team?
For teams, Zoho Bookings usually costs less. Round robin is on Zoho Bookings Basic at $6 per user a month billed yearly, while Calendly puts it on Teams at $16. Zoho Bookings Premium also adds SMS and WhatsApp reminders and payments at $9. Calendly can still make sense if your sales team is deep in its integrations and you have no plans to use Zoho CRM.
Zoho Bookings vs Acuity Scheduling: which should a clinic or salon pick?
Acuity is priced per account and is often cheaper for one small location with up to six calendars. Zoho Bookings is priced per person, so it scales more evenly, includes three workspaces for locations on Premium, and syncs to Zoho CRM. If you need a signed HIPAA BAA from your scheduling vendor, confirm that with each vendor before you choose.
Does Zoho Bookings have round robin scheduling?
Yes, on both paid plans. You can share appointments across staff with load balancing, priority, plain round robin or the default rule, and collective bookings let several hosts meet one client together.
Can Zoho Bookings send SMS and WhatsApp reminders?
Yes, on the Premium plan. Email notifications and reminders are included on every plan, and Premium adds SMS workflows through a connected SMS provider plus WhatsApp notifications and reminders. The SMS provider bills its own usage.
Can clients pay when they book in Zoho Bookings?
Yes, on Premium. Zoho Bookings connects to payment providers such as Stripe, PayPal and Authorize.Net, so clients can pay or leave a deposit as they book. The payment provider charges its usual fees.
Does Zoho Bookings sync with Zoho CRM?
Yes. Customer and appointment details sync to Zoho CRM on the paid plans. Premium can sync to any standard module, such as Deals or Accounts, or to a custom module with your own booking form fields mapped across. It also syncs with Bigin.
Can you migrate us from Calendly or Acuity to Zoho Bookings?
Yes. We rebuild your event types, staff schedules, intake questions and reminder rules in Zoho Bookings, carry over upcoming appointments, and switch every booking link on the same day so nobody gets double-booked.
How long does Zoho Bookings setup take?
It depends on how many services, staff and locations you have, and which payments and integrations you need. The signed BRD dates every service, staff calendar, location and integration, plus the day all booking links switch over.
Is Zoho Bookings good for a small business?
Yes. A solo owner can start on the free plan, and Zoho Bookings for small business teams starts at $6 per user a month billed yearly with round robin and CRM sync. You only move to Premium when you want text reminders, payments or a second location.
Do you provide Zoho Bookings support and training after go-live?
Yes. After go-live our Zoho Bookings consultants handle new services, staff and locations, adjust reminders and workflows, and train new hires online or on-site in Southern California.
Can Zoho Bookings use our own domain and branding?
Yes, on Premium at $9 per user a month billed yearly. Premium adds white labeling and a custom domain, so clients book on a page that carries your brand.
What is SI?
SI stands for super intelligence. In September 2026 a US executive order asked federal agencies to use “super intelligence” or “SI” in place of “artificial intelligence” in official communications. Most businesses still say AI, so we use both terms.
11How a Zoho Bookings project starts
Before your Zoho Bookings page goes live, it’s on paper
Four steps settle what you get and what it costs, in writing, before we set anything up. A single-location practice is often scoped on the first call. Bigger jobs, like several locations with payments and a CRM sync, may need a paid scoping and BRD phase, and we’ll quote that up front.
Zoho Bookings rollouts run fully online across the US, Canada and Latin America; in Southern California we can come to your front desk to train staff.
- Discovery callWho takes bookings, what they book, and the tools you use today
- Process mappingHow a client books, gets reminded, reschedules, pays and comes back
- Scope & budgetThe plan that fits, what moves over and what to automate, agreed in the open
- BRD sign-off Our promiseEvery requirement in writing, at a fixed price, with a delivery schedule
From kick-off to go-live, the rest of the process is on one page. See how we work →
12Let’s talk
Tell us what you’re building. We’ll map the fix.
Book a free consultation with Elite Tech Global. We review your Zoho, AWS, Shopify or WordPress setup, show where AI / SI agents can save time, and agree the next step. If we work together, every requirement and a fixed price go into a signed BRD before the build starts.
Real people, one team. Led by co-founders Ikramul Karim and Khris Kakosimidi, and a 40+ member team across Zoho, AWS and AI.
- Book a callPick a time that suits you
- Email ussales@elitetech-global.com
- LinkedInFollow our work
- Glendale, CALos Angeles area · serving the US, Canada & LatAm
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